Home The Society Archives 2007 AGM Minutes of the 47th Annual General Meeting

Minutes of the 47th Annual General Meeting

Held in Liston Hall, Marlow, on Tuesday 24th April 2007 Present: Sir Keith Stuart (President), Mr R Waters (Chairman), Mr M Blunkell (Hon. Secretary) and some 40 members of the Society. Item 1 - Chairman’s Opening Remarks 1. Mr Waters welcomed everyone to the 47th AGM, a mandatory meeting at which the Society conducted its legal business. There were nine items of official business, after which there would be an open forum on the future of Marlow. 2. The Chairman noted the sad loss to the Society of three late members, Mrs Mary Cowling, Mrs Joan Muir-Smith and Mrs Laurie Thomas. He paid a tribute to all three, noting their individual valuable contribution in several roles to the Society over many years. The meeting paused in tribute to their memory. 3. The Chairman invited Sir Keith Stuart, the President of the Society, to assume the Chair for the AGM as, according to the Society’s constitution, he had to stand down at this point. Item 2 - Apologies for absence 4. Apologies for absence had been received from: Ivor Coleman; Don & Mrs Gratton; Tony Reeve; Peter & Jo Diplock; Mike Hyde; Jane and Bob Savidge; Margaret Done; Hazel & Brian Malpass; Peter Welch; Maggie Evans; Bill Purser; Harriet Wilson; Geoff & Phyllis Giddings; Sue & Geoff Wood Item 3 - To receive and adopt the Minutes of the 46th Annual General Meeting 5. Mr John Bushby proposed and Mr Derek Done seconded that the minutes of the 46th AGM be adopted as a correct record. All members present voted in favour. Item 4 - Matters arising from the minutes 6. There were no matters arising. Item 5 - To receive and adopt the Chairman’s Report 7. The Chairman’s report had been included in the 2006/7 Annual Review which had been distributed to all members. There were no comments. It was proposed by Mr Mike Overall and seconded by Mrs Rachel Brown that the report be accepted. All members present voted in favour. Item 6 - To receive and adopt the Annual Statement of Accounts 8. The Chairman noted that the overall cash reserve allowed the Society to afford legal advice should this become necessary. Expenditure in 2006 was similar to that of the previous year. 9. There were no questions. Mr J Bushby proposed that the Accounts to 31st December 2006, as presented be adopted. Mr David Steele seconded the motion and all present were in favour. Item 7 - To elect the Officers of the Society 10. The Chairman advised that three of the Officers of the Society had offered to serve for a further year. These were: Mr R Waters Chairman Peter Welch Honorary Treasurer Martin Blunkell Honorary Secretary 11. All nominees had declared that they had no financial or professional interest known or likely to be of concern to the Society in accordance with paragraph 6 of the Society’s Constitution. All had been nominated and seconded by society members according to the Society’s constitution. The meeting confirmed their appointment unanimously. 12. The Chairman advised that two of the Officers of the Society had offered to serve for a further year and to assume the role of Vice Chairman, following the decision of Mr Derek Done to vacate his role as Vice Chairman. The two nominees for appointment as Vice Chairman were: Mrs Ann Irvine     Vice Chairman and Membership Bob Savidge     Vice Chairman, Trustee and Environment/Planning 13. Both nominees had declared that they had no financial or professional interest known or likely to be of concern to the Society in accordance with paragraph 6 of the Society’s Constitution. Both had been nominated and seconded by society members according to the Society’s constitution. The meeting confirmed their appointment unanimously. Item 8 - To elect an Executive Committee of not less than 5 and no more than 15 members. 14. The following members of the Society had offered to serve on the Executive Committee for the next year: Mr John Bushby     Web Manager Mr Derek Done     Planning Mr Mike Overall     Transport/Planning Mrs Jane Savidge     Editor of The Society Magazine Mr David Steele     River Thames Group Mr Geoff Wood     Licensing   15. All nominees had declared that they had no financial or professional interest known or likely to be of concern to the Society in accordance with paragraph 6 of the Society’s Constitution. All have been nominated and seconded by society members according to the Society’s constitution. The meeting confirmed their appointment unanimously. 16. The Chairman advised that the Committee sought members willing to serve in an official capacity and to offer their skills to support Committee members. The committee was able co-opt new members prior to formal ratification by the AGM. Item 9 – Appointment of Independent Examiner 17. The Charities Act required the accounts of the Society to receive an external examination. Mr David Postlethwaite of Colston Bush had provided this service to the society free of charge for many years for which all were very grateful. The Hon Secretary proposed and Mr S Briggs seconded the motion that Mr Postlethwaite be invited to examine the 2007 accounts and that he be thanked for his kind work in the past year. The motion was passed unanimously. Item 10 – Appreciation 18. The Chairman expressed his appreciation for all the efforts and achievements of the Society’s Chairman and his Executive Committee during 2006. He highlighted a number of successes, especially those on planning issues that would otherwise have had an adverse impact on Marlow. Item 11 – Other Business 19. There was no further business. 20. The Chairman, Sir Keith Stuart, then passed the Chair to Mr Ron Waters who thanked Sir Keith for chairing the meeting. He then closed the formal part of the meeting.

 

< Prev		Next >